EVENT REQUEST

HEY, COACH!

We plan our work so we can work our plan, and let our plan work for us, because failing to plan is planning to fail.

 

We seek excellence in everything we do, just like Jesus did. Check out the timeline below and submit the form at the bottom of the page, so we can get your event planned, scheduled, and advertised with excellence. No last-minute events or homemade flyers, please. Keep in mind that it may take up to a week before your request is processed and feedback provided.

In all things I have shown you that by working hard in this way we must help the weak and remember the words of the Lord Jesus, how He Himself said, ‘It is more blessed to give than to receive.' – Acts 20:35

Below is the planning and follow-up timeline.

2 Months Out

Dream Team Coach requesting the event/promotion will submit the planning form below to the office for Pastoral approval. Dream Team Coach will receive email feedback from Margaret Black. (Confirmation, denial, or adjustment to plans, based on Pastoral input.) Margaret Black will pass approval and details on to Communications team for promotion.

6 Weeks Out

Dream Team Coach will check with Communications Team for graphics and advertising. Dream Team Coach will submit action plan, looping in other Dream Team Coaches on their event.

4 Weeks Out

Marketing deliverables in hand, promotion begins. External promotion will be handled by Communications Team. (Web, Print, Social Media, etc.) Public Relations promotion will be handled by Dream Team Coaches and other Dream Team Members. (Handing out stand-alone flyers, gathering sign-ups, etc.) Internal promotion will be handled by Media Team. (TVs around the building, projectors in service, etc.)

2 Weeks Out

All props, design elements and service elements should be finalized and ready for the event. Dream Team Coach will contact all of their Dream Team Members and confirm attendance.

 

72 hours Out

Dream Team Coach will contact all of their Dream Team Members and confirm attendance. Dream Team Coach will contact all sign-ups and confirm attendance.

post event

Dream Team Coach will contact all of their Dream Team Members via Slack and acknowledge their effort publicly. Dream Team Coach will contact all sign-ups, invite them to the next event, and thank them for their attendance. Dream Team Coach will contact those that RSVP’d but weren’t in attendance with a “we missed you” message, inviting them to the next event.